Job Description

Note for Current UM Employees

Current employees must apply internally via ConnectU >   connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The University of Mississippi Office for Research and Economic Development fosters a vibrant environment of scholarly activity, innovation, and collaboration. We empower faculty, students, and partners to advance knowledge, address societal challenges, and drive economic growth through groundbreaking research, interdisciplinary engagement, and transformational discoveries.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Accounting

Career Track / Level - P2

Grade - 7

Role Summary

This position performs routine, professional-level accounting functions, analyzes and reconciles assigned accounts; monitors and processes departmental procurement card statements; reviews and approves ORED personnel forms associated with sponsored program awards; reviews bi-weekly payroll; monitors ORED equipment inventory; processes fund transfers between ORED programs; and assists with reviewing & processing travel. The role involves working with an enterprise resource planning system, such as SAP or Workday, and requires extensive use of Microsoft Excel. 

Examples of Work Performed

• Oversees the ORED procurement card program which includes monitoring transactions for compliance with State procurement laws and Institutional policies, collects supporting documents and posts weekly statements. 
• Daily reviews of university personnel forms associated with sponsored program awards. Involves reviewing SPA budgets for compliance.
• Processes the bi-weekly student payroll timesheets.
• Assists with and provides guidance for the preparation of ORED travel. Audits travel forms prior to submission to Travel Office for compliance with State regulations and Institutional guidelines.
• Monitors ORED equipment inventory, updates master spreadsheet for purchases and disposals, reconciles annually and assists with bi-annual audit.
• Transfer funds for ORED Research and Development programs and close-out of accounts.
• Maintains knowledge of State of MS and Institutional regulations required for the administrative function of the department. 
• Reconciles monthly telecommunications report.
• Submits work orders for asset & equipment related activity.
• Performs financial and related duties as required or needed.
• Provide administrative support for the five departments of the Office for Research and Economic Development in order to better further ORED's mission. 

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Develops, organizes, prepares and updates moderately complex financial statements, journals, accounts, ledgers and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions.
2. Analyzes financial reports, data and records, identifies discrepancies, investigates and recommends solutions as needed.
3. Develops and maintains automated financial systems, recommending controls to ensure system reliability and data integrity.
4. Audits reconciliations, journal entries, schedules, reports, and prepares working papers.
5. Provides budget information and projections based on existing data and established policies and procedures.

Minimum Education/Experience

Education: Bachelor's Degree

Experience: (3) Three Years Experience

Preferred Qualifications

Bachelor's Degree in Accounting from an accredited college or university.

For full consideration, please include a resume AND cover letter.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

This position will require a financial (credit) report. Selected candidates should have a low credit debt. Background checks are completed post offer of employment. University employees moving into a new position that requires a financial (credit) report must complete a new background check.

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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