Job Description

ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:

A cover letter is required for this application. Please see the job posting for details.

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Interviews: will be scheduled within two weeks after the application deadline.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Salary offers are made with consideration of the candidate’s education and experience.

Position Highlights

The Josephine County Circuit Court in Grants Pass, Oregon, is hiring a Business Process Analyst (Analyst 1).

In this role, you will provide analysis and research assistance to our court’s leadership and administrative teams by reviewing court programs, policies, and procedures related to data entry, facilities, juries, court security, supplemental local court rules, business continuity plans, and more. You will help develop and implement diverse projects in support of the court’s internal operations. You will also help review proposed legislation and updated statewide policies to determine how upcoming changes will impact our court.

Collaboration is a key part of this position. You will work closely with a program coordinator to update drug program resource materials and to process set asides. As a member of statewide court groups, you will review existing court forms and update them as needed, as well as keep abreast of changes to rules and records retention policies. You will coordinate with external agencies to improve interagency communications and the shared workflow. You will also provide technical assistance to judges, court management, and staff by coordinating IT help desk tickets, developing computer-related training manuals and resources, and training new hires on scanning procedures, software, and other computer-related topics. You will provide these training sessions at the individual level and in group settings such as small classrooms and large demonstrations.

Part of your time will be spent partnering with the Trial Court Administrator on special projects. You will conduct studies, analyze current programs and projects, develop recommendations and practical solutions, and implement improvements. You will also attend meetings and maintain meeting minutes as directed.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter ( REQUIRED )

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below .
• Address the cover letter “To the Hiring Manager.”
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume ( REQUIRED )

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent.

AND
At least four (4) years of increasingly responsible paraprofessional-level experience that typically supports the knowledge, skills, and abilities required for the position.

OR
Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience tracking, collecting, and reporting complex data, performing research, and writing reports and other documents that provide analysis and recommendations.
• Experiencing developing and revising rules, policies, or business processes based on best practices and research.
• Experience analyzing legislation; familiarity with the legislative process.
• Experience developing and providing training to adult learners.
• Experience with, and the ability to provide training on, Microsoft 365, Adobe, Odyssey, and Oregon eCourt programs.
• Experience and skill in public speaking and presenting information to groups of various sizes.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• The person in this position must be able to concentrate in an occasionally disruptive and stressful environment.
• Work with sensitive and confidential matters.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may at times be facing challenging life circumstances, highly stressful situations, or trauma. Possible exposure to hostile and violent situations.
• Extended periods of time sitting or standing while working at a computer.
• Regular use of the following equipment: multimedia, phone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Job Type: Full-time

Pay: $5,126.00 - $7,953.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Job Tags

Holiday work, Full time, Part time, Work experience placement, Local area, Flexible hours, Shift work, Day shift, Monday to Friday,

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