Job Description

Job ID#: 33889

Document Control Specialist – Anchorage, Alaska
Indefinite Contract Position
Pay $28-32 hour depending on experience
Onsite position, 100% daily in-office role
Monday thru Friday, 8:00 AM to 5:00 PM

Job Objective:
To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Job Responsibilities:

• Facilitate the proper care, custody, and control of compliance-controlled documents. 
• Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
• Perform document control functions and deliver professional results in a timely and efficient manner.
• Provide customer support and training on document control procedures and standards.
• Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
• Collect and provide information to support compliance audits.
• Gather statistical data (document control metrics) to support project requests.
• Assist other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
• Adhere to established work schedule, attendance standards and is punctual to work and meetings.
• Other duties as assigned by management.

Qualifications:

• Three (3) to five (5) years minimum of experience in oil and gas document controls.
• Possess demonstrable experience of Document Control and Records Management Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out.
• Understanding of industrial standards and regulatory document control requirements:  Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
• Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
• Excellent communication skills with the ability to accurately solve problems.
• Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
• Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar.
• Excellent administrative and organizational skills.
• Professional understanding of templates, functions and styles.
• Expertise in the use and application of the following software:
• Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)
• Documentation repository database software:
  • FileTrail
  • Documentum/OpenText
  • SharePoint
  • AutoCAD Viewer (preferred)

Preferred : Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role

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