Job Description

About Us:

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

We are seeking a highly organized, proactive, and discreet Sr. Leadership Administrative Partner to provide comprehensive administrative and strategic support to our Co-CEO/CTO. This pivotal role demands a seasoned professional capable of managing complex calendars, facilitating seamless communication, coordinating high-level meetings and events, and handling confidential information with the utmost discretion. The ideal candidate will be a trusted partner to the Co-CEO, anticipating needs and ensuring the smooth and efficient operation of the executive office.

• Executive Calendar Management: Manage a complex and dynamic calendar for the Co-CEO, scheduling and prioritizing appointments, meetings, and travel arrangements with exceptional attention to detail.
• Communication & Correspondence: Screen and manage incoming communications, including emails, and correspondence, ensuring timely and professional responses. Draft and prepare correspondence, presentations, and reports as needed.
• Travel & Logistics: Arrange and manage complex domestic and international travel itineraries, including flights, accommodations, transportation, and visa processing.
• Meeting & Event Coordination: Plan and coordinate high-level meetings, off-sites, and events, including agenda preparation,and logistics management.
• Confidentiality & Discretion: Maintain strict confidentiality regarding all sensitive information and exercise sound judgment in handling confidential matters.
• Project Management: Lead and manage ad-hoc projects and initiatives as assigned by the Co-CEO, demonstrating strong organizational and problem-solving skills.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders, acting as a professional and courteous representative of the Co-CEO and the company.
• Documentation & Organization: Organize and maintain electronic and physical filing systems, ensuring easy access to important documents and information.
• Onboarding Support: Assist with onboarding new executive-level hires, ensuring a smooth transition.
• NDA Execution: Support the execution of Non-Disclosure Agreements.
• Team Collaboration: Collaborate with other administrative staff and departments to ensure seamless operations and support company-wide initiatives.

• Bachelor’s degree or equivalent experience required.
• Minimum 5-7 years of experience as an Executive Assistant, supporting C-level executives in a fast-paced technology or enterprise environment.
• Proven ability to manage complex calendars, travel arrangements, and expense reporting.
• Advanced proficiency in Google Suite.
• Exceptional organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build and maintain relationships with diverse stakeholders.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• High level of discretion, confidentiality, and professionalism.
• Ability to anticipate needs and proactively address challenges.
• Experience planning and executing large scale events.
• Ability to work outside of normal business hours as needed.
• Strong business acumen.
• Positive attitude and team player mentality.

Salary Range for California Based Applicants: 107,000 USD - 133,800 USD (actual compensation will be determined based on experience, location, and other factors permitted by law).

Benefits Summary: Rivian and Volkswagen Group Technologies provides robust medical/Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26. Full Time Employee coverage is effective on the first day of employment. Part-Time employee coverage is effective the first of the month following 90 days of employment.

Equal Opportunity

Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status.

Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Candidate Data Privacy

Rivian and VW Group Technologies (“Rivian and Volkswagen Group Technologies”) may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services.

Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.

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