Job Description

JOB SUMMARY

The Finance Manager works under the supervision of the Chief Financial Officer (CFO) to help facilitate the financial operations of the Public Housing Authority, ensuring compliance with HUD (U.S. Department of Housing and Urban Development) regulations, governmental accounting standards, and internal policies. This position plays a critical role in assisting the CFO to manage financial planning, budgeting, and reporting, with a specific focus on Capital Fund Program management and HUD’s EPIC (Energy Performance Information Center) system. The Finance Managers assists the CFO to supervise accounting staff, ensure timely and accurate financial reporting, and provides strategic financial guidance to the organization’s leadership.

. The Finance Manager must possess knowledge of accounting and financial operations, procedures, and maintain internal controls are in compliance with Agency policies, Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB), Governmental Accounting Standards Board (GASB) standards, and Department of Housing and Urban Development (HUD) guidelines. The candidate is responsible for providing professional-level support to the Comptroller in a variety of areas.

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. Financial managers assists the CFO to ensure that the department follows the financial policies set forth by the financial director.

• Financial Leadership:
• Support the department with oversight of financial operations, including budgeting, reporting, and forecasting.
• Ensure compliance with HUD regulations, GAAP, and GASB standards.
• Serve as a key advisor to the Chief Financial Officer on financial matters, including funding strategies and resource allocation.
• Capital Fund Management:
• Under the direction of CFO, administer the HUD Capital Fund Program, including budgeting, reporting, and compliance.
• Track and manage Capital Fund expenditures, ensuring proper use of funds according to HUD guidelines.
• Prepare and submit required reports, including Performance and Evaluation Reports, in HUD’s EPIC system.
• Monitor and coordinate modernization projects funded through the Capital Fund.
• EPIC System Administration:
• Utilize HUD’s EPIC system for data entry, tracking, and reporting of capital projects.
• Ensure timely submission of Capital Fund budgets, amendments, and closeouts in EPIC.
• Stay updated on HUD changes to EPIC requirements and train staff as necessary.
• Budgeting and Financial Planning:
• Work with CFO to develop and manage the annual operating and capital budgets for the housing authority.
• Monitor budget performance, identify variances, and provide recommendations to management.
• Collaborate with department heads to ensure financial alignment with organizational goals.
• Grants and Funding Oversight:
• Assist CFO to manage federal, state, and local grant funding, including tracking, reporting, and compliance.
• Ensure proper allocation and tracking of restricted and unrestricted funds.
• Provide detailed grant reporting to HUD and other funding agencies.
• Accounting and Audit Oversight:
• Work alongside CFO to supervise the accounting team, ensuring accurate and timely financial reporting, including monthly and year-end closings.
• Oversee the preparation of HUD-required reports such as the Financial Data Schedule (FDS).
• Coordinate and manage internal and external audits, ensuring resolution of findings.
• Policy and Compliance:
• Develop, implement, and enforce financial policies and procedures that comply with HUD regulations and federal/state laws.
• Ensure internal controls are in place to safeguard the organization’s financial assets.
• Stay current with changes to HUD policies, GAAP, GASB, and other financial regulations.
• Team Leadership:
• Support CFO to supervise and mentor accounting staff, including General Ledger Accountant, Accounts Payable, Accounts Receivable, and others.
• Provide training and professional development opportunities to staff.
• Foster a collaborative and efficient financial team environment.

MINIMUM QUALIFICATIONS - REQUIRED

Education, Experience Competencies and Qualifications :

The following competencies, experience and qualifications are required to do this job:

REQUIRED:

• Bachelor’s degree in Accounting, Finance, or a related field (Master’s degree preferred).
• At least 5-7 years of progressive experience in accounting or financial management, with at least 3 years in a leadership role.
• Experience with HUD programs, Capital Fund Program management, and EPIC system administration is required.
• Government or nonprofit accounting experience is highly preferred.

Certifications (Preferred):

• Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM).

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced knowledge of GAAP and GASB accounting principles.
• In-depth understanding of HUD regulations, including the Capital Fund Program and EPIC reporting requirements.
• Proficiency in financial software systems (e.g., Yardi, Emphasys) and HUD-specific platforms like EPIC and eLOCCS.
• Strong analytical skills with the ability to interpret financial data and make strategic recommendations.
• Excellent communication, leadership, and organizational skills.
• Ability to work collaboratively with staff, stakeholders, and government agencies

SOFTWARE AND APPLICATIONS

A working knowledge of Excel spreadsheets, graphs and charts are required.

Basic office operations, including, but not limited to, Word Processing, PowerPoint, OneDrive, SharePoint, and Microsoft Teams, Adobe Pro and various accounting, property management and grant management software.

MATERIALS AND EQUIPMENT USED

• Computer / laptop

• Smartphone/ tablet

• Telephone

• Calculator / Adding Machine

• Projector

• Copier/Scanner

• Intercom

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Must have the ability to sit for lengthy periods of time and to operate standard office equipment. Must be able to communicate agency needs verbally and in writing. Must be able to maintain excellent attendance and punctuality. The employee is occasionally required to stand, walk, stoop, kneel, or crouch to access files and office equipment. The employee must regularly lift and/or move up to ten (10) pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

Work is performed in a high-pace, multi-transactional environment, and involves the normal risks associated in an office environment. The noise level in the work environment is typically moderate and involves daily, routine interactions with the public and staff. Reasonable accommodations may be made to enable individuals to perform the essential functions.

EMPLOYMENT EXPECTATIONS

Every employee shall know and agree to adhere to the Peoria Housing Authority’s Core Values. It will be the responsibility of the employee to practice these basic principles of service both inside and outside of the agency. Each employee will be held responsible for conducting their behavior in accordance with these values. An employee violating any of these values will be subject to appropriate disciplinary action, up to and including termination depending upon severity of the violation.

MARIJUANA

Although marijuana has been legalized under Illinois law, it is a Schedule I controlled substance and is illegal under Federal law. In accordance with the Drug Free Workplace Act of 1988, the Peoria Housing Authority, as a recipient of federal funds, must maintain a drug free workplace. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening or advises PHA that he/she uses any form of marijuana, shall be ineligible for employment with the Peoria Housing Authority.

EQUAL OPPORTUNITY EMPLOYER

Peoria Housing Authority is an Equal Opportunity Employer (EOE) that is committed to diversity and inclusion in the workplace. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other characteristic protected under applicable federal, state, or local laws.

HOW TO APPLY

Submit letter of interest, including salary requirement to:

Aaron Hinton, Human Resources , recruiting@pha.peoria.il.us

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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