Job Description

Job Title: Inventory & Asset Manager
Location: Columbia, South Carolina (Onsite)
Industry: Childcare Services
Employment Type: Full-Time

Vaco is hiring an Inventory & Asset Manager for a leading childcare organization in Columbia, SC. This role ensures that all buildings, assets, vehicles, and inventory are well-maintained and meet safety and performance standards to support high-quality childcare services.

Key Responsibilities:

Property Management:

• Work with maintenance workers to ensure all childcare facilities comply with Childcare Performance Standards and state regulations
• Ensure the physical environment of all centers (Head Start and Early Head Start) is safe, clean, and conducive to learning
• Coordinate building repairs, renovations, and preventive maintenance schedules
• Maintain records of building safety inspections, repairs, and modifications

Assets and Inventory Management:

• Develop and implement an asset management plan for all properties, equipment, and materials
• Maintain an up-to-date inventory of all fixed and movable assets, including furniture, educational materials, and office equipment
• Ensure proper tagging, tracking, and auditing of assets to prevent loss or misplacement
• Coordinate procurement of supplies and materials while managing budgets efficiently
• Work with the finance department to ensure accurate asset records and financial accountability

Vehicle Maintenance & Inventory Control:

• Oversee the maintenance and management of the organization's vehicles, ensuring they are safe and compliant with local transportation regulations
• Develop a preventive maintenance schedule for all vehicles used for site visits, including Head Start locations
• Manage vehicle inventory records, including titles, insurance, registrations, and service logs
• Track fuel consumption, mileage, and maintenance costs for all vehicles
• Ensure vehicles are equipped with appropriate emergency and safety tools and that drivers follow all safety protocols

Compliance & Safety:

• Ensure properties and assets comply with Childcare Performance Standards and local health and safety regulations
• Conduct regular facility inspections and implement corrective actions as needed
• Maintain playgrounds, outdoor spaces, and other recreational areas used in childcare programs
• Work with relevant departments to ensure fire, electrical, and general building safety inspections are completed and compliant

Vendor & Contractor Management:

• Manage relationships with vendors, contractors, and service providers for facility and vehicle maintenance
• Solicit quotes, negotiate contracts, and oversee the quality of work performed
• Ensure that vendors are familiar with CPS requirements and comply accordingly

Reporting & Record-Keeping:

• Maintain accurate records of all property and vehicle maintenance, repairs, and inventory changes
• Provide regular reports to leadership on the status of properties, assets, vehicles, and upcoming maintenance and budgetary needs
• Prepare documentation for audits and reviews, ensuring all records comply with internal policies and external standards

Qualifications:

• Experience with vehicle maintenance required
• Strong understanding of asset and inventory management principles
• Excellent organizational and communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office and inventory management systems

Salary: $50,000-$55,000

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco notes the salary range for the role as follows: $50,000-$55,000. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

HR@vaco.com

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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