Job Description

Job Description and Duties

*Individuals who are eligible for Training and Development assignment may also be considered for this position (s).

Under the supervision of the Office Services Supervisor II, C.F., this position is assigned to the Mailroom.   Duties include but are not limited to the following.  Cell mark incoming incarcerated person’s mail utilizing the SOMS housing system. Open, and search incoming incarcerated person’s mail. Stamp and receipt any incoming mail that has stamps, photos, and stamped envelopes enclosed. Remove and forward visiting forms, checks and money orders. Processing outgoing mail through the postage meter machine for the institution and incarcerated people. Sort and pitch processed mail for delivery to housing units.  Perform a variety of specialized Mailroom functions such as incoming and outgoing legal mail, indigent incarcerated people’s mail, processing inmate trust withdrawal forms, processing incarcerated person appeals and request for interview. Research and respond to GA-22 forms. Preparation of the return to sender items for incarcerated people and other related documents.  Separate mail containing unauthorized items, complete Notification of Disapproval for Mail/Packages/Publications (CDCR 1819 form). Process incoming and outgoing GLS Mail. Complete daily tool log.   Regularly perform a variety of specialized office duties such as filing and answering telephone calls Provide general information to the public and staff. Maintain a cooperative, interacting relationship with staff and the public. Process Warehouse Stationery and Household supply orders as designated by Mailroom Supervisor. Process Check/Money Order Logs, Request for Correspondence Approval Log and process re-route mail. Help with mail deliveries when needed.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Note : Main communication for this position will be through email. Please ensure you have a valid email address on your application.

You will find additional information about the job in the .

Working Conditions

San Quentin Rehab Center is California’s oldest and best-known correctional institution, which was established on the site currently known as Point San Quentin, in July of 1852, as an answer to the rampant lawlessness in California at the time. The prison rests overlooking the bay on 432 acres and is located just 12 miles north of the Golden Gate Bridge in the county of Marin. The walled prison is made up of four (4) large cell blocks (West, South, North, and East Block), one (1) maximum security cell block (the Adjustment Center), Central Health Care Service Building, a medium security dorm setting and a minimum-security firehouse.

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at .

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Examination Information

To obtain list eligibility for Office Assistant (General), before applying for the position, you must first take and pass the Office Assistant (General) examination found here:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

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